IT security, both personal and professional, is incredibly important. Not taking appropriate care when entering your details online or saving information and data on a computer can lead to serious complications and issues. It must be taken seriously; else you are putting your company, its employees and even its profitability at risk.
How can you follow IT security best practice and ensure your company is not at risk of a security breach?
1. Logins & passwords
Every single employee must have their own profile. Having employees share a profile, whilst easier at times, is never a good idea. Each profile login should be specific to the individual employee and each employee should choose a strong password. Passwords should be made up of a mix of uppercase and lowercase letters, numbers and symbols and not linked to the employee’s staff code, birthdate or name. Employees should also be prompted to change their password every 4-6 weeks.
2. Keeping knowledge of logins & passwords secret
Whilst it might be easy for employees to guess other staff logins, it is important this information is not shared freely. It must be part of your company policy to ensure your employees do not share this information. For instance, passwords should not be written down and left on employees’ desks or inside their filing cabinets, free for anyone to see or find.
3. Log off or lock computer when absent
Employees should always log off or lock their computer screens when they are away from their desk. This will ensure what they are working on remains theirs and theirs alone and also mitigates the risk of something being seen by someone who doesn’t work for the company. It is also good practice for when out and about at external meetings.
4. Protect your network adequately
If you do not have an IT team to provide computer support to your employees, you must take responsibility for this yourself. Your IT network must be protected so you need to make sure you have a firewall in place and if your employees’ computers connect to the internet wirelessly, that your wireless network connection is secure and protected by an adequate password.
It is important to make sure that the computers throughout your workplace are free from viruses and malware. Protecting them is easy; you just need to make sure each computer’s antivirus software is up-to-date. You can even set up an automatic update that will occur on each computer at the same time, to save you having to go and update each computer manually or rely on your employees to do it themselves.
5. Restricted computer rights
One of the best ways to ensure your office computers stay in good working condition, free from malicious software and viruses, is to restrict who is able to download and update across the entire network. This means employees will not be able to download programmes from the internet or open and install applications in an email, thus keeping your network a lot safer.
James writes for Quintech. When not blogging, he can often be found double-checking the locks on his doors, and the passwords on his computer.